Program Support Specialist
McLean, VA
Program Support Specialist
Full Time • McLean, VA
Position summary
Provide full-time on-site program, administrative, and logistical support to federal agency leadership and staff. Serve as a primary point of contact for office support, execute assigned tasks with minimal oversight, and maintain professional service to internal and external stakeholders.
Essential Duties
Essential Duties
- Serve as a primary office point of contact and deliver courteous, responsive service to staff, visitors, and stakeholders
- Apply judgment to analyze, troubleshoot, and complete assigned tasks independently
- Adapt quickly to changing priorities and new assignments and track work through completion
- Produce accurate work products that require minimal government revision
- Coordinate and prioritize multiple concurrent assignments each day
- Provide office front-desk support as required
- Assist with senior staff calendars, appointments, and on-site/off-site meetings
- Compile and summarize information from systems and files for correspondence, reports, and briefings
- Support controlled correspondence coordination and timely responses
- Proofread outgoing materials for format, grammar, spelling, punctuation, and completeness
- Handle routine non-technical replies and follow-up correspondence
- Coordinate meetings, materials, minutes, and action items
- Perform timekeeping, data entry, database maintenance, and records/file management (create, maintain, and dispose of files per policy)
- Prepare, submit, route, and monitor procurement requests; assist with waiver approvals and closeout memos
- Make travel arrangements and process related documents in E2 Travel
- Identify and recommend process improvements
- Prepare correspondence, reports, records, technical papers, tables, charts, graphs, presentations, and government forms
- Perform assigned special-project and RD&T office support
- Help plan and facilitate laboratory tours and special events
- Support TRB/FHWA Annual Meeting logistics, including tracking spreadsheets, shuttle information, meeting-space scheduling, planning meetings, and on-site assistance as directed
- Assist with inventory and supply tracking and property accountability for research-facility equipment
- Support fleet-related tasks when assigned, including authorized GOV operation and GSA reporting coordination
- Independently use Microsoft Office, Google Workspace, E2 Travel, EDMS, PRISM, CASTLE, Delphi, and other required systems with little or no government support
- Complete mandatory government trainings on time
- Safeguard Government equipment, information, and property; sign and abide by the NDA; follow records, privacy, and Section 508 requirements
- Identify as contractor personnel and wear required identification
Minimum qualifications
- High school diploma or GED.
- One to two years of relevant administrative or program-support experience.
- Good written and oral communication and organizational skills.
- Ability to work independently and as part of a two-person team.
- Proven ability to produce quality work under deadlines and shifting priorities.
- Working knowledge of Microsoft and Google office suites, web browsers, time-and-attendance or similar tracking systems, and basic data-entry applications.
- Strong customer service skills.
- Ability to obtain and maintain required USDOT access and complete onboarding security steps promptly.
Preferred qualifications
- Federal or research-campus administrative experience.
- Experience with travel systems, procurement routing, inventory, or event logistics.
- Familiarity with DOT or similar enterprise systems (travel, finance, property, records).
- Front-desk or distinguished-visitor support experience.
- Valid driver’s license and comfort operating vehicles for official use.
About GBTI
GBTI Solutions, Inc.(GBTI) is revolutionizing how IT works, leveraging innovative and cutting edge technology to deliver time efficient, high-quality, and cost- effective business solutions to government, commercial, and non-profit clients across three continents. Since our founding in 2005, we have delivered customized solutions designed to meet each client's needs and requirements. Our innovative products, GEMS and ION each offer new insight on Human Resources and Physical Assets. GBTI works to truly understand these needs so that we can effectively solve their technical and business challenges while providing added value through a comprehensive solution approach. We deliver our solutions and products through four core practices centered upon Software Development, Data Management, Intelligent Transformation, and Research & Development (R&D): Currently, the GBTI Innovation Lab is working with leading edge technologies like Artificial Intelligence, Machine Learning, Rapid Acquisition and Blockchain for research and development.
Mission Statement
GBTI is revolutionizing how IT works, leveraging innovative and cutting edge technology to deliver time efficient, high- quality, and cost-effective business solutions.
To achieve this mission, GBTI has adopted the following core values:
Mission Statement
GBTI is revolutionizing how IT works, leveraging innovative and cutting edge technology to deliver time efficient, high- quality, and cost-effective business solutions.
To achieve this mission, GBTI has adopted the following core values:
- Quality – Everything we do must meet high and measurable quality standards and applicable requirements.
- Responsiveness – We must listen to our clients and respond quickly to their specific and changing needs. We must respond to problems very quickly and provide timely solutions.
- Care – We must care about our clients. We must care about our people. We must care about each other. We must care about the company that carries our people's dreams.
- Growth – We must help our clients, our people and our company to continually grow in value and capability.
- Fun – We must create a working environment such that clients have fun to work with us and our people have fun to work with each other.
- Improvement – We must monitor, measure, analyze, and evaluation our operations and performance continuously to achieve continual improvement of our operations and performance
As any company, GBTI often faces challenging situations and must make critical decisions. This set of core values are our guiding principles in making tough choices. This set of core values are also the foundation for our business strategy, our recruitment process, our solution methods, our management approaches, and our relationships with our clients and with our people.
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